• Please note this is a part-time (20 hours per week) job.

We are looking for an Internal Communications & General Admin Assistant to join our team based in Zaventem Belgium.

About Barentz

Barentz is a leading global life science and specialty performance ingredients distributor. The company sources branded specialty ingredients from leading manufacturers worldwide and its ingredient experts provide value-added technical support which includes pre-mixing, blending, ingredient formulation, and ingredient testing from its state-of-the-art, customized formulation centers, and application laboratories in EMEA, Americas, and Asia-Pacific.

Established in 1953, Barentz has operations in more than 70 countries with a strong presence in Europe and North America and a rapidly growing network in Latin America and Asia-Pacific. With a turnover of €2.5 billion, the company employs over 2,500 people worldwide and serves more than 25,000 customers. For more information, visit: www.barentz.com

About this role

Purpose of the position

The Internal Communications & General Administrative Assistant plays a crucial part in facilitating internal communications and provides administrative support across various departments with a focus on the Financial and HR Department within Barentz Belgium.

Responsibilities:

Internal Communication:

  • Assist in the execution of internal communication to foster employee engagement and alignment with organizational goals.
  • Draft and distribute internal communications such as memos, newsletters, and announcements, either via email or on our intranet.
  • Coordinate internal events, meetings, and presentations, ensuring effective communication and participation among staff members.
  • Monitor internal communication channels, including email, intranet, and other platforms, and respond to inquiries or requests in a timely manner.
  • Collaborate with department heads to gather information and updates for internal dissemination.

Administrative Support:

  • Provide general administrative support to various departments, first and foremost to our Finance department, including but not limited to, managing calendars, scheduling meetings, and handling correspondence.
  • Assist in maintaining electronic and physical filing systems, ensuring the accuracy and accessibility of documents.
  • Coordinate travel arrangements and accommodations for Barentz staff as needed.
  • Assist with procurement processes, including purchasing office supplies and equipment.
  • Help organize and maintain office facilities to ensure a clean and conducive work environment.

About you

  • A bachelor’s degree in communications, Business Administration, or a related field would be preferred, otherwise, 4+ years of work experience in a similar role is required.
  • Proven experience in internal communications, administrative support, or a similar role.
  • Excellent written and verbal communication skills in Dutch, French, and English.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
  • Strong interpersonal skills and the ability to collaborate effectively with colleagues at all levels.
  • Demonstrated discretion and ability to handle confidential information with professionalism.

Why Barentz?

Barentz is a fast-growing organization with an open culture and short lines of communication. We offer you the freedom and opportunity to operate independently, within the set objectives and frameworks. Barentz is looking for employees who are creative, independent, and energetic and like to take on challenges. You like to work in a dynamic and rapidly changing environment, which requires a high degree of flexibility.

Interested?

If you feel excited reading the above and want to join our journey, please send your resume and application letter, both in English, by using the below apply button. Any questions regarding this position, please contact jill.lan@barentz.com

Job ID: No.140

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